What to put in a professional email signature
- Name and job title, so people know who you are and what you do.
- Company, with a logo if you have one hosted online.
- One phone number and your website. Your email address is optional, since the reader already has it.
- At most two or three links, such as LinkedIn or a booking page.
- An optional banner line for one thing you want people to do this month.
Keep it to four or five lines: most email is read on a phone. Avoid putting the whole signature in one image, because many email apps block images until the reader allows them, and screen readers can't read them. Running a shop? See email signatures for online sellers.
Questions
Is this email signature maker really free?
Yes. There's no account and no limit, and the signature is built in your browser; nothing is uploaded. Free signatures end with a small "Made with freeemailsignaturemaker.com" line, which Signature Pro removes.
How do I add a logo or photo?
Paste the web address (https://…) of an image that's already online, such as the logo on your website or shop. Email apps load signature images from the web, so an image on your computer won't show for recipients. Use a PNG or JPG around 150–200 pixels wide.
Will the signature work in Outlook?
Yes. The signature is built with simple tables and inline styles, which Outlook, Gmail and Apple Mail all display. Copy it and paste it into the signature settings.
What should an email signature include?
Your name, job title, company, one phone number, your website and at most two or three links. Keep it short: four or five lines read best on a phone.
Is an email signature the same as an electronic signature?
No. An email signature is your contact block at the bottom of a message. An electronic signature is how someone signs a contract or form online, with a record of who signed and when; that needs an e-signature service.
Last reviewed 28 September 2026.